Privacy Policy in Kystlandet

This page explains how personal data is collected, processed, and used by Destination Kystlandet ("Kystlandet", "we", "us", "our").

Our privacy policy forms the basis for our handling of your personal data, whether you are a visitor, partner, supplier, or other types of collaborator.

Destination Kystlandet owns formats such as MeetingHorsens and World's Tiniest Cruise, which are therefore covered by this privacy policy.

We aim to take good care of your personal data and continuously assess how our policies and practices regarding your data comply with best practices and current legislation.

By sharing your personal data with us, you accept the practices and terms described in this privacy policy and data protection statement. We collect and process this information to serve you and our partners in the best way possible. Please refrain from using Destination Kystlandet's platforms if you do not agree.

For information on how our websites use cookies, please refer to the specific cookie policy on each site. Additionally, businesses with partnerships in Destination Kystlandet can refer to our terms of trade.

Privacy Policy 

Destination Kystlandet (CVR: 36313455) is responsible for the data we collect about you, and we ensure that your personal data is processed in accordance with the law.

We take your data protection seriously, and we have therefore adopted this privacy policy, which informs you how we handle your personal data.

Contact Information

 If you wish to contact us regarding our processing of your personal data, you can do so at:

Fussingvej 8, 8700 Horsens
Info@kystlandet.com and/or +45 2876 7335

Processing of Personal Data

Personal data is any kind of information that can, to some extent, be attributed to you. If you do not want us to process this information, it may be problematic to maintain and fulfill any agreements and legal obligations.

As the data controller, we have taken appropriate technical and organizational measures to prevent your data from being accidentally or illegally deleted, disclosed, lost, impaired, accessed by unauthorized individuals, misused, or otherwise processed in violation of the law. We ensure that processing only occurs when all data protection principles are fulfilled in accordance with Article 5 of the General Data Protection Regulation (GDPR).

Below, you can see on what grounds we process your data, for what purpose, and for how long we retain it.

Website Visitors

When you visit our website, we process the following personal data about you:

• General personal data under GDPR Article 6(1).

We collect personal data from website visitors for the following purposes:

• To ensure the operation of our website and target ads and content you see on the site.

We collect data based on the following legal grounds:

• You have given consent via our contact form and cookie banner, pursuant to GDPR Article 6(1)(a).
• Our legitimate interest in administering our website, under GDPR Article 6(1)(f).

We retain the data for as long as the law permits and delete it when it is no longer necessary. The retention period depends on the nature of the data and the purpose of retention. Typically, personal data related to website visitors is deleted after an annual review. For more information on cookies, see our cookie policy.

Chatbot

On our website, we offer a chat function, provided by GetKarla.ai, our chatbot provider. This feature is designed to help you easily find the information you're looking for and improve your user experience. To optimize the chatbot's performance, data from interactions is collected and analyzed. We therefore encourage you to avoid sharing sensitive personal information in the chat. You can read more about how we handle and store data related to the chat function at the following link: https://getkarla.ai/data-og-sikkerhed/

Newsletter Recipients

When you subscribe to our newsletter, we process the following personal data about you:

• General personal data under GDPR Article 6(1), including:
  • Name
  • Email
  • Which newsletter you wish to receive

We collect personal data from website visitors for the following purposes:

• To send you newsletters with content relevant to you.

We collect data based on the following legal grounds:

• Consent given via the form on our website, pursuant to GDPR Article 6(1)(a).

We retain the data for as long as the law permits and delete it when it is no longer necessary. The retention period depends on the nature of the data and the purpose of retention. Personal data related to newsletter recipients will be deleted if consent is withdrawn. You can withdraw your consent at any time by contacting us at the addresses above.

Suppliers and Partners

To be a supplier or partner with us, it is necessary for us to collect the following personal data about you as the contact person:

• Name
• Phone number
• Email
• Job title
• Workplace

We collect personal data about suppliers and partners for the following purposes:

• Processing of our purchases/services
• Administration of your relationship with us

We collect the data on the following legal basis:

• Fulfillment of our contractual obligations under Article 6(1)(b) of the General Data Protection Regulation (GDPR).
• Our legitimate interest, which is to maintain and uphold our supplier and/or partnership agreements, as per Article 6(1)(f) of the GDPR.

We store the data for the period allowed by law and delete it when it is no longer necessary. The period depends on the nature of the information and the reason for storage. Typically, personal data related to contact persons at our suppliers and partners will be deleted after the end of the agreement or after correspondence is considered completed. Personal data that is part of our bookkeeping will be deleted 5 years + the current year after the end of the agreement.

Customers

When you make bookings through our website or purchase a product, it is necessary for us to collect the following personal data about you:

• Name
• Phone number
• Email
• Address
• Bank details

We collect personal data about customers for the following purposes:

• Processing of our purchases/services
• Administration of your relationship with us

We collect the data on the following legal basis:

• Fulfillment of our obligations under the purchase or booking agreement, as per Article 6(1)(b) of the GDPR.

We store the data for the period allowed by law and delete it when it is no longer necessary. The period depends on the nature of the information and the reason for storage. We delete customer data after 5 years + the current year, in accordance with Section 10 of the Danish Bookkeeping Act.

Participants in Familiarization and Press Trips

When you participate in familiarization and press trips (co-)organized by Destination Kystlandet as an ambassador, journalist, influencer, or other representative, we may process the following personal data about you:

• Regular personal data under Article 6(1) of the GDPR, including:
  • Name
  • Address
  • Email
  • Phone number

The purpose is to communicate with you and arrange a tailored program for your familiarization or press trip, and to make the necessary travel arrangements and precautions.

We collect your data based on our legitimate interest, as per Article 6(1)(f) of the GDPR, which is to contact you about changes or practical matters related to the trip.

We may ask for information about your allergies to arrange catering for the event. Information about your allergies will not be stored after the event.

We store the data for the period allowed by law and delete it when it is no longer necessary. The period depends on the nature of the information and the reason for storage. Typically, your data will be deleted after the event.

Participants at Trade Shows, Meetings, and Partner Events

When you participate in trade shows, meetings, or partner events (co-)organized by Destination Kystlandet, we may process the following personal data about you:

• Regular personal data under Article 6(1) of the GDPR, including:
  • Name
  • Address
  • Email
  • Phone number

The purpose is to communicate with you and inform you about practical matters and changes regarding meetings, trade shows, or partner events.

We collect your data based on our legitimate interest, as per Article 6(1)(f) of the GDPR, which is to contact you about changes or practical matters regarding the event.

We may ask for information about your allergies to arrange catering for the event. Information about your allergies will not be stored after the event.

We store the data for the period allowed by law and delete it when it is no longer necessary. The period depends on the nature of the information and the reason for storage. Typically, your data will be deleted after the event.

Participants in Competitions

When you participate in competitions, it is necessary for us to collect the following personal data about you:

• Regular personal data under Article 6(1) of the GDPR, including:
  • Name
  • Email
  • Phone number
  • Address

We collect personal data about you as a competition participant for the following purposes:

• To communicate with you and send you relevant information about the competition.

We collect the data on the following legal basis:

• Consent via the form on our website, as per Article 6(1)(a) of the GDPR.

We store the data for the period allowed by law and delete it when it is no longer necessary. The period depends on the nature of the information and the reason for storage. Personal data about you will be deleted after the end of the competition or if you withdraw your consent. You can withdraw your consent at any time by contacting us at the addresses above.

Recruitment

The purpose of collecting personal data about you during the recruitment process is to assess whether you are a qualified candidate for an open position with us.

Personal data collected during the recruitment process includes the information provided in your application, CV, and other attached documents. It is not necessary to provide your CPR number (Danish personal identification number).

Your application and attachments are shared internally with relevant personnel during the recruitment process but are not shared with people outside the company.

If you are called for an interview, we will record information for use in the continued recruitment process.

We process your data based on our legitimate interest under Article 6(1)(f) of the GDPR, which is to assess your qualifications and competencies for the advertised position.

Your application and attachments may be stored for up to 6 months after the recruitment process is completed, after which your data will be deleted. The purpose of retaining the data after the recruitment process is to protect our interests in the event of claims of discrimination or similar during the recruitment process.

If we wish to retain your application and attachments for potential future employment, we will do so based on your consent under Article 6(1)(a) of the GDPR.

Unsolicited Applications

For unsolicited applications, we process your data based on our legitimate interest under Article 6(1)(f) of the GDPR, which is to assess your qualifications and competencies for potential future employment.

Unsolicited applications and attachments are stored for a maximum of 6 months, after which they will be deleted. If we wish to retain your application for longer, it will be based on your specific consent.

Your consent is voluntary, and you can withdraw it at any time by contacting us using the contact details above.

Other Information on Processing

Data Minimization

We only process the data necessary to fulfill our specified purposes. Additionally, we may be legally required to collect and retain other data about you. We only retain personal data as long as necessary or required by law. Personal data is deleted or anonymized when it is no longer necessary for us to process it.